Your inks and supplies need to stay cool too!

It’s predicted to be a long hot summer this year, so when you’re away from the office over the break things can get very hot without doors being opened or air conditioning being in operation. As a result your sensitive media and ink supplies can get over heated, potentially damaging their chemical make up.

During the 2 or more weeks we all close down for the summer holidays temperatures around the country can often be in the mid 30’s and in excess of 40 degree at times. These sorts of temperatures in a closed office/warehouse can create a cooker effect, so if you know your office tends to over heat make sure you follow these basic tips to minimise the impact on your supplies. Remember, that in particular inks need to be stored at a regulated temperature so check your packaging for exact details, but generally speaking between 10-30 degrees is safe.

Here’s a few tips to keep them cool:

  • Store them in the coolest place in the office/warehouse
  • Keep them away from windows where direct sunlight can strike
  • If you have air conditioning consider setting a mild cooling mode on timer for peak heat periods, or
  • If you are going to be at home over the break, take your inks with you and store them in a suitably cool place


Ink supplies are the lifeblood of any printer, ensuring that the vibrant hues and sharp lines on your documents and images come to life. However, ink, like any other material, is susceptible to environmental conditions. Heat, in particular, can adversely affect ink quality, consistency, and longevity. In this article, we will explore effective strategies to keep your ink supplies cool, ensuring that your prints stay crisp and true to color.


Understanding the Impact of Heat on Ink

Ink is a complex mixture of pigments, solvents, and other chemicals. When exposed to heat, these components can break down, leading to issues such as:

  1. Evaporation: Heat can cause the solvent in the ink to evaporate, altering the ink’s viscosity and potentially clogging the printhead.
  2. Color Alteration: High temperatures can chemically alter the pigments in the ink, leading to color shifts or fading.
  3. Printhead Clogs: Evaporation or thickening of ink due to heat can clog the tiny nozzles in the printhead, disrupting the flow and affecting print quality.


Cooling Strategies for Ink Supplies

1. Optimal Storage Conditions:

Store your ink supplies in a cool, dry place away from direct sunlight and sources of heat. Ideally, the storage area should be at room temperature or slightly below.

2. Air Conditioning or Fans:

If possible, keep the room where your printer and ink supplies are located cool using air conditioning or fans. A temperature-controlled environment is ideal for preserving ink quality.

3. Cooling Devices for Printers:

Consider investing in specialized cooling devices designed for printers. These devices help maintain an optimal temperature around the printhead and ink cartridges during printing, preventing ink from overheating.

4. Cooling Mats or Pads:

Use cooling mats or pads designed for electronics. Place these under your printer to dissipate excess heat and keep the ink cartridges cool during operation.

5. Regular Maintenance:

Perform regular maintenance on your printer, including printhead cleaning. A clean printhead ensures optimal ink flow and reduces the risk of clogs caused by dried ink due to overheating.

6. Quick Print Jobs:

If possible, try to schedule your printing during the cooler parts of the day or night. This will reduce the strain on the printer and ink supplies due to high ambient temperatures.

7. Proper Printer Placement:

Position your printer in a well-ventilated area to allow heat to dissipate. Avoid placing it in confined spaces or areas without proper air circulation.

8. Avoid Overworking the Printer:

Try to avoid printing continuously for extended periods, especially in high-temperature environments. Give your printer breaks to cool down and avoid overheating the ink.

9. Use Energy-Efficient Printers:

Consider using energy-efficient printers that generate less heat during operation. Newer models often come with energy-saving features that can help keep the ink cool.

10. Regular Ink Rotation:

Use the "first in, first out" approach when using ink supplies. Rotate your ink cartridges so that older ones are used first, preventing any ink from sitting too long and potentially degrading due to exposure to heat.

Maintaining proper ink storage and ensuring that your printer and ink supplies are kept cool is vital for achieving consistent, high-quality prints. Heat can degrade the performance and longevity of your ink, impacting both your printing experience and the longevity of your printer. By implementing the cooling strategies outlined in this article, you can extend the life of your ink supplies, optimize print quality, and preserve the vibrancy of your prints. A cool and controlled environment for your ink is a simple yet effective way to enhance your printing outcomes and ensure that your colors remain refreshingly vivid.